राजस्थान Service Book Final Audit Before Retirement: Pension Case भेजने से पहले Complete Checklist
Retirement / Pension Case से पहले Service Book, Rule 29 Form 24, Qualifying Service, Pay Fixation, ACP/MACP, Recovery, No Dues, Family Details, Nomination, LPC और e-Pension documents की पूरी practical checking guide.
Rule 29 का Golden Point: 25 वर्ष सेवा / 5 वर्ष पहले Form 24
RCS Pension Rules, 1996 — Rule 29: Government servant के 25 वर्ष service complete होने पर या retirement से 5 वर्ष शेष रहने पर, जो भी पहले हो, Head of Office को senior-most Rajasthan Accounts Service member से consultation में service verify कर qualifying service determine करनी है और Form 24 में employee को communicate करना है।
Final Check: यह earlier verification final नहीं माना जाएगा; retirement के समय final verification of qualifying service फिर भी करना होगा।
Retirement Pension Case Timeline: Rule-wise Action Calendar
RCS Pension Rules और Appendix VIII में pension case को समय पर finalise करने के लिए clear time calendar दिया गया है। Practical office mistake यह होती है कि pension case को आखिरी महीने में शुरू किया जाता है।
| समय | Rule / Source | क्या करना है? | Service Book / Office Check |
|---|---|---|---|
| हर 1 January और 1 July | Rule 78 | अगले 24–30 months में retire होने वाले employees की list तैयार करें | DOB / DOR / cadre-wise retirement list verify करें |
| 31 January / 31 July तक | Rule 78 | List की copy Director, Pension Department को भेजें | Forwarding proof / dispatch number रखें |
| 25 years service या 5 years before retirement | Rule 29 | Qualifying service verify कर Form 24 में employee को communicate करें | Senior Accounts consultation + Form 24 record |
| 2 years before retirement | Rule 80 / Appendix VIII | Form 7 में pension papers preparation शुरू करें | Service Book scrutiny, pay fixation, no dues, Form 27/28 action |
| 1 year before retirement | Appendix VIII / GRD below Rule 78 | Retirement order Form 6 और No Departmental Enquiry certificate | DE/CCA Rule 16 status clearly mention करें |
| 8 months before retirement | Rule 81 / Appendix VIII | Form 5, Form 5A, specimen signature, joint photo, identification marks आदि obtain करें | Employee particulars और family/bank details match करें |
| 6 months before retirement | Rule 82 / Rule 83 | Part I of Form 7 complete करें; tentative LPC Form 31 attach करें; Form 5, Form 7, Form 8, Service Book और documents Director Pension को भेजें | Complete/updated Service Book और all relied documents attached |
| 2 months before retirement | Rule 85 / Appendix VIII | Government dues / no dues particulars Director Pension को भेजें | Long-term advance, govt accommodation, recovery dues verified |
| 6 months before से retirement तक | Rule 84 / Appendix VIII | Pension amount पर असर डालने वाली कोई घटना हो तो Director Pension को तुरंत inform करें | DE, pay change, recovery, revised LPC change तुरंत report करें |
| Immediately on retirement | Appendix VIII | Final Last Pay Certificate issue करें, Director Pension को endorse करें और retiring employee को copy दें | Final LPC / final pay / final dues match |
Official Source Verification: किन sources से मिलान करें?
| Official Source | किस काम आएगा? | Link |
|---|---|---|
| RCS Pension Rules, 1996 | Rule 29, Rule 78–85, qualifying service, pension papers, Form 24, Form 5/5A/7/8, no dues, LPC, provisional pension आदि | Pension Rules PDF |
| Rajasthan Pension Portal | e-Pension, ePPO download, pension status, pensioner services, IFMS 3.0/PSS links, document upload guideline | Pension Portal |
| RCS Revised Pay Rules, 2017 | 7th Pay Matrix, pay level, basic pay, pay fixation और final emoluments verification | RCS RP Rules 2017 PDF |
Mandatory Accounts Certificate: Pension Case का Heart
प्रमाणित किया जाता है कि श्री/श्रीमती __________, पद __________, Employee ID __________ की सेवा पुस्तिका में उपलब्ध record के आधार पर 5th Pay, 6th Pay, 7th Pay, Selected Pay Scale / ACP / MACP, Promotion Fixation, Annual Increment / DNI तथा अन्य pay fixation entries का परीक्षण किया गया। सभी वेतन निर्धारण उपलब्ध rules/orders के अनुसार सही पाए गए / आवश्यक correction note संलग्न है। Pension case हेतु अंतिम वेतन Pay Level ___, Basic Pay ₹__________ सही निर्धारित पाया गया।
Signature: Senior Accounts Personnel / AAO / Accounts Officer | Date: ________ | Seal: ________
Service Book Final Audit में क्या-क्या check करें?
- नाम, पिता/पति का नाम
- Date of Birth और DOR
- Employee ID / SSO / IFMS details
- Appointment date और joining date
- Cadre / designation / retirement order
- Entire service verification
- Rule 29 / Form 24 communication
- Unverified service correction
- Leave, suspension, interruption
- Qualifying service final calculation
- 5th, 6th, 7th Pay fixation
- Selected Pay Scale / ACP / MACP
- Promotion fixation / 26A
- Annual increment / DNI
- Final basic pay + Accounts certificate
Special Service Cases: इन्हें skip नहीं करें
| Special Case | क्या check करें? | Required Entry / Document |
|---|---|---|
| Unverified Service | Pay bills, acquittance roll, previous office record से verify करें; संभव न हो तो employee statement | Form 9 / Form 9A order और SB entry |
| Work-charged to Regular | Pension option accepted? Employer share CPF deposited? | Form 4A / CPF deposit entry / transfer entry |
| Officiating Appointment | Higher post appointment leave vacancy या additional charge तो नहीं? | Form 32 certificate in Service Book |
| DOB Alteration | DOB change competent authority approval से है? 31.12.1978 के बाद unauthorized change तो नहीं? | Approval order in personal file / SB reference |
| Foreign Service / Deputation | Pension contribution received/deposited? | Contribution entry by Director Pension / office record |
| Suspension Period | Suspension period qualifying service count होगा या नहीं? | Reinstatement / regularisation order number & date |
| Extraordinary Leave | Medical / higher studies / civil commotion / natural calamity cases में counting order? | Competent authority order in SB |
| Interruption / Break | Past service forfeiture issue? Condonation possible? | Condonation order if applicable |
Pay Fixation Final Check: Pension case का सबसे critical भाग
| Pay Check Point | क्या verify करें? | Common Objection |
|---|---|---|
| 5th / 6th / 7th Pay Fixation | Option form, fixation statement, basic pay, scale/level | Wrong option / wrong cell / missing attestation |
| Selected Pay Scale / ACP / MACP | Due date, eligibility, previous promotion count, pay level | Wrong due date / excess benefit / missing order |
| Promotion Fixation | Promotion date, option, 26A benefit, next increment | Wrong 26A / option not attached |
| Annual Increment / DNI | 1 January / 1 July increment, probation, MACP after-effect | DNI mismatch / missing increment entry |
| Wrong Pay / Recovery | Show-cause, speaking order, recovery statement, undertaking | Unrecorded recovery / future pension objection |
| Final Basic Pay | Last drawn basic, level, cell, salary bill, Pay Manager, SB | Pay Manager और Service Book mismatch |
Pension Documents: कौनसे papers ready रखें?
- Form 5 / Form 5A as applicable
- Specimen signature
- Single / joint photograph
- Identification marks / height slip
- Bank account details
- Commutation application if desired
- Witness signatures
- Completed and updated Service Book
- Form 7 and Form 8 covering letter
- Retirement order Form 6
- Tentative LPC / Final LPC
- No Demand / No Dues certificates
- Recovery / dues declaration
- Accounts Certificate
- Family details Form 3 / relevant record
- Gratuity nomination Form 1 / 2
- Arrear / commutation nomination if applicable
- Spouse details
- Disabled son/daughter details if applicable
- Family pension particulars
Service Book Final Audit Workflow
50-Point Final Checklist: Pension Case भेजने से पहले tick करें
| No. | Section | Check Point | Record | Status |
|---|---|---|---|---|
| 1 | Personal | Name spelling Service Book, IFMS, Aadhaar/Bank से match | SB / IFMS | □ |
| 2 | Personal | Father/Husband name correct | SB first page | □ |
| 3 | Personal | Date of Birth properly recorded | SB first page | □ |
| 4 | Personal | DOB alteration, if any, competent approval से है | Approval order | □ |
| 5 | Personal | Date of Retirement correct | Retirement order | □ |
| 6 | Personal | Employee ID / IFMS / SSO details correct | IFMS | □ |
| 7 | Personal | Designation / cadre / department correct | Service record | □ |
| 8 | Appointment | Appointment order pasted/noted | Appointment order | □ |
| 9 | Appointment | Joining date verified | Joining report | □ |
| 10 | Appointment | Probation / confirmation entry complete | Order | □ |
| 11 | Service | All transfer / posting entries complete | Posting orders | □ |
| 12 | Service | Entire service verification certificates recorded | SB verification | □ |
| 13 | Service | Unverified service period identified | SB / pay bills | □ |
| 14 | Service | Form 9 / 9A action for unverifiable service, if needed | Form 9/9A | □ |
| 15 | Rule 29 | 25 years / 5 years before retirement qualifying service verified | Form 24 | □ |
| 16 | Rule 29 | Senior Accounts consultation record available | Office note | □ |
| 17 | Qualifying Service | Final qualifying service calculated at retirement | QS sheet | □ |
| 18 | Leave | EOL / LWP qualifying or non-qualifying treatment checked | Leave orders | □ |
| 19 | Suspension | Suspension period regularised and qualifying treatment recorded | Regularisation order | □ |
| 20 | Interruption | Break/interruption and condonation checked | Condonation order | □ |
| 21 | Special Service | Foreign service / deputation pension contribution checked | Contribution entry | □ |
| 22 | Special Service | Work-charged to regular pension option / CPF share checked | Form 4A / CPF entry | □ |
| 23 | Special Service | Officiating pay certificate if applicable | Form 32 | □ |
| 24 | Pay | 5th Pay fixation checked | Fixation sheet | □ |
| 25 | Pay | 6th Pay option and fixation checked | Option / fixation | □ |
| 26 | Pay | 7th Pay Matrix fixation checked | Pay Matrix statement | □ |
| 27 | Pay | Selected Pay Scale / ACP checked | Sanction order | □ |
| 28 | Pay | MACP 2023 checked | MACP order | □ |
| 29 | Pay | Promotion fixation / 26A option checked | Promotion order | □ |
| 30 | Pay | Annual increment / DNI checked | Increment entry | □ |
| 31 | Pay | Final basic pay matches Service Book and Pay Manager | SB / Pay Manager | □ |
| 32 | Pay | Senior Accounts Certificate recorded in Service Book | Accounts certificate | □ |
| 33 | Recovery | Wrong pay / excess payment case checked | Recovery file | □ |
| 34 | Recovery | Show-cause / speaking order for recovery available, if applicable | Order file | □ |
| 35 | Recovery | Employee dues declaration obtained | Declaration | □ |
| 36 | No Dues | Government accommodation No Demand Certificate / Form 27 or 27A | Form 27/27A | □ |
| 37 | No Dues | Long-term advances No Dues / Form 28 or 28A | Form 28/28A | □ |
| 38 | Family | Family details updated | Form 3 / family record | □ |
| 39 | Family | Spouse / family pension details correct | Family record | □ |
| 40 | Nomination | Retirement / Death Gratuity nomination available | Form 1/2 | □ |
| 41 | Nomination | Arrear / commutation nomination obtained, if submitted | Nomination Rules | □ |
| 42 | Forms | Form 5 completed | Form 5 | □ |
| 43 | Forms | Form 5A completed where required | Form 5A | □ |
| 44 | Forms | Form 7 completed by Head of Office | Form 7 | □ |
| 45 | Forms | Covering letter Form 8 ready | Form 8 | □ |
| Forms | 46 | Tentative LPC Form 31 prepared and attached with Form 7 | Form 31 / LPC | □ |
| 47 | Digital | Bank account / IFSC / mobile details verified | IFMS / Pension Portal | □ |
| 48 | Digital | Signature, photograph, witness signature upload-ready | e-Pension docs | □ |
| 49 | Submission | Pension papers six months before Director Pension को भेजे गए | Forwarding proof | □ |
| 50 | Final | Immediately on retirement Final LPC issued, Director Pension को endorsed और employee को copy दी गई | Final LPC | □ |
Common Pension Objections: सबसे ज्यादा objection कहां आते हैं?
Service Book, IFMS और retirement order में date mismatch objection का बड़ा कारण है।
Qualifying service verification communicate नहीं होने पर pension case weak होता है।
Senior accounts personnel certificate नहीं होने पर final pay verification पर objection आ सकता है।
Long-term advance, accommodation या recovery dues clear नहीं होने पर case hold हो सकता है।
Family record, spouse details, nomination और bank details mismatch से delay होता है।
Immediately on retirement final LPC issue नहीं होने से pension settlement प्रभावित होता है।
Sample Final Audit Certificate / Office Note
सेवा पुस्तिका एवं Pay Manager / IFMS record की जांच करने पर पाया गया कि कर्मचारी श्री/श्रीमती __________, पद __________, Employee ID __________ की जन्म तिथि, नियुक्ति तिथि, सेवानिवृत्ति तिथि, Rule 29 qualifying service verification / Form 24, सेवा सत्यापन, अर्हकारी सेवा, वेतन निर्धारण, ACP/MACP, पदोन्नति, वार्षिक वेतनवृद्धि, वसूली/बकाया, परिवार विवरण, नामांकन तथा pension forms उपलब्ध record के अनुसार जांच लिए गए हैं। Senior Accounts Personnel द्वारा pay fixation certificate सेवा पुस्तिका में दर्ज है / correction note संलग्न है। अंतिम वेतन ₹__________ Pay Level ___ में verified है। लंबित वसूली / बकाया / आपत्ति, यदि कोई हो, का विवरण संलग्न है। Pension case Director Pension Department / e-Pension system को भेजे जाने योग्य पाया गया / आवश्यक correction के बाद भेजा जाए।
संलग्न: Service Book, Form 5/5A/7/8, retirement order Form 6, Form 24, Accounts Certificate, tentative/final LPC, no dues certificates, recovery statement if any, family details, nomination, bank details, photo/signature/witness documents.
Series Navigation
पिछला लेख: राजस्थान Wrong Pay Fixation & Recovery: Service Book Correction Guide
संबंधित लेख: राजस्थान Annual Increment Rules: DNI कैसे चेक करें?
संबंधित लेख: राजस्थान MACP 2023: Pay Re-Fixation Check
संबंधित लेख: राजस्थान 7th Pay 2017: Pay Matrix Fixation Check
अगला विषय: Pay Manager vs Service Book Reconciliation — Basic Pay, Level और Salary mismatch कैसे ठीक करें?
FAQ: Service Book Final Audit Before Retirement
Q1. Retirement से पहले Service Book final audit कब शुरू करनी चाहिए?
Rule 78 के अनुसार 1 January और 1 July को अगले 24–30 months में retire होने वाले employees की list बनती है। Rule 80 के अनुसार pension papers preparation retirement से 2 years पहले शुरू होनी चाहिए।
Q2. Rule 29 और Form 24 क्या हैं?
Rule 29 में 25 years service complete होने पर या retirement से 5 years पहले, जो भी पहले हो, Head of Office को qualifying service verify कर Form 24 में employee को communicate करना होता है। यह senior-most Rajasthan Accounts Service member से consultation में होता है।
Q3. Accounts Certificate क्यों जरूरी है?
Appendix VIII के अनुसार Service Book में senior accounts personnel से certificate लेना है कि सभी pay fixations correct हैं और pension case के लिए last pay correctly arrived at है। यह pension case का critical document है।
Q4. Pension case में सबसे ज्यादा objection किससे आते हैं?
DOB/DOR mismatch, unverified service, Rule 29/Form 24 missing, wrong pay fixation, missing Accounts Certificate, no dues pending, family details mismatch और final LPC delay से objection अधिक आते हैं।
Q5. Pay Manager में pay सही है तो क्या Service Book check जरूरी है?
हाँ। Pay Manager salary system है, लेकिन pension case में Service Book का attested pay fixation record और Accounts Certificate महत्वपूर्ण हैं। दोनों का मिलान जरूरी है।
Q6. Final LPC कब issue करना चाहिए?
Appendix VIII के अनुसार immediately on retirement Final Last Pay Certificate issue कर Director Pension Department को endorse करना चाहिए और retiring employee को copy देनी चाहिए।
Final Action Plan
Retirement से पहले Service Book final audit में पहले personal details और DOB/DOR verify करें। फिर Rule 29 के अनुसार Form 24 / qualifying service verification, complete service verification, leave/suspension/interruption, foreign service, work-charged option और other special cases check करें। उसके बाद 5th/6th/7th Pay, Selected Pay Scale, ACP/MACP, promotion, annual increment और final basic pay को Pay Manager से मिलाएं और Senior Accounts Certificate Service Book में दर्ज कराएं। Recovery / No Dues / undertaking / family details / nomination / bank details / signature-photo-witness documents complete करें। अंत में Form 5, 5A, 7, 8, Service Book, retirement order, tentative/final LPC और enclosures के साथ pension case e-Pension system / Director Pension Department को समय पर भेजें।
मूल मंत्र: Rule 29 Form 24 → Service Verification → Special Cases → Pay Fixation → Accounts Certificate → Recovery/No Dues → Family/Nomination → Pension Forms → LPC → e-Pension Submission.
Last Updated: 12 June 2026 | Category: Rajasthan Government Employees / Retirement / Pension Case / Service Book Final Audit
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